Safety File Compilation for South African Contractors — From R4000
OHS Act 85 of 1993 and Construction Regulations 2014 compliant. Over 5,000 safety files completed for contractors, shopping centres, schools, call centres, and offices. Based in Durban, serving Pietermaritzburg, Cape Town, and Johannesburg.
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Prefer to talk it through? Call us on 031 569 1555.
Is a Safety File a Legal Requirement in Durban and Across South Africa?
Yes. Under the Occupational Health and Safety Act 85 of 1993 and the Construction Regulations 2014, a documented safety file is a legal requirement for construction, maintenance, and other high-risk work in South Africa. The file must be available on site for inspection by the Department of Employment and Labour, and by the client or main contractor overseeing the project.
A safety file is not a single document — it's a structured set of records proving that a site, contractor, or employer has identified risks, trained staff, and put controls in place before and during work. Missing or incomplete files can result in a contravention notice, a stop-work instruction, or disqualification from a tender.
What Documents Are Required for a South African Safety File?
A compliant South African safety file is built from twelve core components. FTS Safety Group compiles all twelve as standard + Daily safety task instructions (used as part of tool box talks for daily work instructions)
1. Letter of Good Standing (Compensation Fund / COID registration proof)
2. Signed 37.2 Mandatory Agreement between client and contractor
3. Site-specific Health and Safety Plan
4. Task-specific Risk Assessments
5. Fall Protection Plan (for any work at height)
6. Method statements for high-risk activities
7. Proof of employee safety induction and training records
8. Medical fitness certificates for relevant employees
9. Emergency preparedness and evacuation procedures
10. Incident, accident, and near-miss registers
11. Legal appointments (16.2 appointee, safety officer, first aiders, fire marshals)
12. Inspection checklists (tools, equipment, scaffolding, PPE)
This is for any standard file . Any task specific file is dictated by the client spec
How the Safety File Process Works
1. Consultation — FTS assesses your business, site, and project requirements.
2. Compilation — Consultants compile a fully compliant, site-specific safety file covering all 12 required components.
3. Delivery — Standard turnaround applies; a 24-hour urgent turnaround is available (Ts&Cs apply).
4. Coaching — A complimentary 15-minute session on how to implement and maintain the file on site.
FTS Safety Group Compliance Standard
Every safety file compiled by FTS Safety Group is structured to be 100% compliant with the Occupational Health and Safety Act (Act 85 of 1993) and the Construction Regulations 2014.
Over 5,000 safety files have been completed for South African contractors, shopping centre tenants, call centres, schools, offices, and cultural centres. FTS guarantees its work will pass client and Department of Employment and Labour audits — clients remain responsible for maintaining the file on site once delivered.
We've completed over 5,000 safety files for contractors, shopping centres, call centres, schools, offices and cultural venues across South Africa — and we know exactly what auditors are checking for.
We stand behind every file we compile. If your safety file fails a Department of Labour audit due to an error on our part, we'll correct it at no charge.
Simple, Hassle-Free Process
Consultation: We assess your business and project requirements.
Compilation: Our experts create a fully compliant, detailed safety file tailored to your needs.
Delivery: Fast turnaround, so you’re ready for your next inspection or project start.
Coaching: A free 15-minute coaching session to guide you through the file.
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Get a Compliant Safety File From R4000
Over 5,000 files completed and guaranteed to pass audit — though maintaining the file on site remains your responsibility once delivered. FTS Safety Group is based in Durban and services contractors nationally, including Pietermaritzburg, Cape Town, and Johannesburg... with 24-hour turnaround available when needed (Ts&Cs apply).
Client Reviews
"Good day Leanne & Nsika Trust that you are both well. I would like to thank you both for your amazing support and assistance in compiling our Safety Files. We have received extremely good feedback from National Brands - Snackworks and have also advised us that they will be using our File as a standard for their suppliers to submit. Unilever Boksburg was also very pleased in the way the file was compiled and represented. Thank you both for always assisting us and ensuring that all relevant information is adhered to.
We also appreciate the timeous feedback that we have received from you both. We look forward to continuing working with you for our future projects as well."
"Good Morning Leanne & Gert, We would like to express our appreciation to Gert Hendriks for coming to our offices to complete our OHS audit. He explained everything with such clarity and patience, we cannot thank him enough. The professionalism was outstanding, and Gert spent a long time with us.
Leanne arranged everything with professionalism, and arranged everything within one day on 2nd June. By then, Gert was here on the 4th June, and our file was ready and completed. Our file was ready within 24 hours of our call and Gert came on the 4th June. I honestly feared the audit, but it went so smoothly, and we obtained our Compliance Certificate via email today, the 9th of June. I cannot recommend FTS Safety Group enough; we will definitely be using this company again. Many Thanks,"
Frequently Asked Questions
Does FTS Safety Group work outside Durban?
FTS Safety Group Safety Management Department is based in Durban. With training branches in Cape Town, Johannesburg and Pietermaritzburg, and compiles safety files for clients throughout South Africa.
How much does a safety file cost?
FTS Safety Group's safety file service starts at R4000, including consultation, compilation, delivery, and a free 15-minute coaching session.
How fast can I get a safety file?
We compile and deliver complete, audit-ready safety files within 24 hours for urgent requests. Standard turnaround times typically range from 2 to 3 business days, depending on your specific project scope and risk profile. Every file is fully customized to your site requirements before delivery.
What support Does FTS Safety Group compile safety files for Durban-based sites? do we offer?
Yes. We specialize in compiling site-specific safety files tailored for Durban, Pietermaritzburg, and across KwaZulu-Natal. Our files are specifically structured to pass strict site-entry audits and official inspections by the KZN Provincial Department of Employment and Labour.
What documents are required for a South African safety file?
A compliant file includes a Letter of Good Standing, a signed 37.2 Mandatory Agreement, site and task-specific risk assessments, a Fall Protection Plan where applicable, training and medical fitness records, emergency procedures, incident registers, and legal appointments. See the full 12-part checklist above.
Is a safety file a legal requirement in Durban and across South Africa?
Yes. Safety files are a legal requirement for construction, maintenance, and other high-risk work anywhere in South Africa, including Durban — under the Occupational Health and Safety Act 85 of 1993 and the Construction Regulations 2014. FTS Safety Group is based in Durban and compiles files that are structured to pass inspection by the KZN Provincial Department of Employment and Labour, as well as labour centres in Pietermaritzburg, Cape Town, and Johannesburg.
What support do we offer after your safety file is delivered?
We provide comprehensive post-delivery support to ensure your site entry is successful. This includes free adjustments if a principal contractor requests layout modifications, dedicated guidance through your safety file submission, and continuous advisory support for your local site team.