Workplace safety is a cornerstone of any successful business. In South Africa, complying with the Occupational Health and Safety Act (OHSA) requires understanding key safety tools, such as risk assessments and safety files. While they are closely related, they serve different purposes. Knowing the difference ensures your business remains compliant, minimizes risks, and keeps employees safe.
What is a Risk Assessment?
A risk assessment is a systematic process of identifying potential hazards in the workplace, evaluating the likelihood and severity of harm, and implementing control measures to reduce risks.
Key Points:
- Identifies hazards before they cause accidents
- Evaluates the level of risk associated with each hazard
- Recommends actions to eliminate or reduce risks
Benefits:
- Prevents workplace incidents and injuries
- Promotes a safety-first culture
- Provides documentation required during audits or inspections
What is a Safety File?
A safety file is a comprehensive collection of documents that demonstrate a company’s compliance with health and safety regulations. It includes records of risk assessments, safety training, incident reports, permits, and other legal documentation.
Key Points:
- Acts as proof of compliance for the Department of Labour or clients
- Contains policies, procedures, and records related to workplace safety
- Must be regularly updated and readily available on site
Benefits:
- Ensures legal compliance and audit readiness
- Supports employee safety by maintaining organized records
- Helps businesses manage safety responsibilities efficiently
Risk Assessment vs. Safety File: Understanding the Difference
| Aspect | Risk Assessment | Safety File |
|---|---|---|
| Purpose | Identifies hazards and evaluates risks | Documents overall safety compliance |
| Content | Hazard identification, risk ratings, control measures | Policies, risk assessments, training records, incident reports |
| Frequency | Conducted periodically or when changes occur | Maintained continuously and updated regularly |
| Audience | Management, safety officers, employees | Department of Labour, auditors, clients |
| Goal | Prevent accidents and mitigate risks | Demonstrate compliance and organized safety management |
In short, a risk assessment is an active tool used to prevent accidents, while a safety file is a passive record showing that your business has taken the necessary safety steps. Both are essential for a legally compliant, safe workplace.
Why FTS Safety Can Help
At FTS Safety, we specialize in both risk assessment services and safety file compilation. Our team ensures your documents are accurate, up-to-date, and fully compliant with South African safety regulations. We also provide training to help your staff understand and implement safety procedures effectively.
Ensure your workplace is not only compliant but genuinely safe. Contact FTS Safety today to get expert support with your risk assessments and safety files.